Notarization is the official process by which a notary public verifies the identity of a person signing a document and witnesses the signing, adding their official seal and signature as proof that the transaction occurred properly. In real estate, notarization is required for virtually every significant document — deeds, mortgages, deeds of trust, affidavits, powers of attorney, and various closing documents — because these documents must be accepted for recording by the county.
The notarization process involves several steps. First, the notary verifies the signer's identity through government-issued photo identification (driver's license, passport, or state ID). The notary confirms that the signer appears to be of sound mind and is acting voluntarily — not under duress or coercion. The notary then witnesses the signature (or the signer acknowledges a previously applied signature — see acknowledgment). Finally, the notary completes a notarial certificate with the date, location, type of notarial act, the signer's name, the notary's signature, official seal, and commission information.
Remote Online Notarization (RON) has transformed the real estate closing experience. RON allows signers to appear before a notary via secure video conference rather than in person. The notary verifies identity through knowledge-based authentication questions, credential analysis of the signer's ID, and visual comparison via the video feed. Documents are signed electronically, and the notary applies a digital seal. RON is now authorized in the majority of U.S. states, including Florida and Texas.
Notarization errors can have serious consequences. If a notary fails to properly verify identity, uses incorrect notarial language, or notarizes a document for someone who is not present, the document may be rejected for recording or, worse, may be voidable in court. A defective notarization on a deed can create a title defect that must be corrected with a new deed and new notarization.
At Beycome Title, we offer both in-person and remote online notarization for every closing. Our RON platform meets all state requirements for electronic notarization, and our certified remote notaries are experienced with real estate documents. Whether you are across town or across the country, we make signing convenient without compromising legal compliance. Get your free closing estimate and experience our seamless remote closing process.